• Save the Date: September 13-15, 2017
  • Peace, Love and HR

Exhibitor & Sponsor FAQs - Info to know!

Exhibitor/Sponsor Information

Save the Date - September 13-15, 2017

Don't miss out on the 2017 Ohio HR Conference "Peace, Love and HR." We will be returning to the Kalahari Resort & Conference Center. Take this opportunity to be an exhibitor/sponsor at the 45th annual Ohio Human Resources Conference.

There are a variety of opportunities available and we ask that you consider the benefit of one or more sponsorship opportunities as an integral part of your 2017 marketing strategy. Please review the listings of packages and opportunities as outlined below to see which ones best fit the needs of your company's marketing and outreach goals. You may also review and purchase opportunities directly from our Ohio HR Conference Website or if you wish to pay by check - click HERE. Don't get shut out...with over 950 HR professionals attending the conference last year, providing a sponsorship is an excellent way to gain exposure and build your company's reputation through networking. Thank you in advance for your support of the Human Resources profession and annual conference!

Exhibitor Contest

Exhibitors are encouraged to be festive with our theme. So have fun with it, decorate your booth, come dressed for the part, and have your promotional items center around our theme. Back by popular demand, attendees will vote on the best overall booth and once again, the exhibitor who wins will receive the fantastic prize of attending next year with a free exhibitor booth.

Exhibitor/Sponsorship Directory

After you sign-up to be an exhibitor or sponsor, you will receive an email requesting some pertinent information from you for our Directory that is populated in the Conference Program Guide for all attendees. You will need the following information: company logo, the company’s description (50 word max) of the business/service/product they provide, and the contact information of the company’s representative to be printed in the program. Please provide us this information as soon as possible by clicking on the link in the email sent to you or by emailing Mike Medoro directly at mgmedoro@aspect-marketing.com.

Raffle Items

We would highly suggest that all exhibitors bring a door prize to be awarded to the attendees during the Exhibitor Showcase Raffle drawings. Please fill out the Prize Giveaway Form by August 28, 2017, and return it to Rodney Eason at resource-partners@ohioshrm.org.

Exhibitor BINGO

To generate even more traffic for you as an exhibitor, we will be playing BINGO again during the 2017 conference.

Cancellation Policy

Cancellation of any booth or sponsorship must be received in writing to the exhibitor/sponsor Chair no later than July 1, 2017 in order to be eligible for a 50% refund of the original fee. There will be no refunds after this date.

Name Tags

Exhibitor badges will only include your company name on them. You may want to plan ahead to bring a company issued name tag if you wish to have your name visible.

Electricity / Internet Access / Audio Visual Needs

Items such as electricity, internet access, extension cords, televisions, or other A/V all need to be coordinated directly through Kalahari Convention Services. Please fill out the Kalahari Exhibitor Order Form and/or the Audio/Video Form for any of these specific needs and return the form to Kalahari no later than August 28, 2017 to avoid any late sign-up fees.

Shipping & Receiving

Any booth set-up items or conference bag stuffers must be mailed directly to Kalahari. Stuffers must arrive at Kalahari by Friday September 8, 2017 to ensure that they are placed in all attendees' conference bags. Please fill out the Kalahari Package Shipping, Receiving, Handling, & Delivery Form and coordinate with Kalahari Convention Services.

Booth Assignments

Booth assignments will be made according to Sponsorship level and take into account the order in which they were received. However, please note that booth assignments will not be made until after September 1st and will be sent out to you as soon as the floor plan has been finalized.

Exhibit Hall Set up and Breakdown

Below you will find a breakdown of the schedule of events as they relate to the Exhibitors. Click here for a complete Program Schedule of the conference.

Wednesday, 9/13

  • 8:00am - Exhibitor Registration Opens for Booth Setup
  • 11:00am - 1pm - Registration Closed for Opening Session
  • 1:00pm - Exhibitor Registration Re-Opens for Booth Setup
  • 5:00pm - Exhibitor Booth Setup Complete
  • 6:00pm - 8:30pm - Exhibitor Reception

Thursday, 9/14

  • 8:15am - 9:15am - Attendee Breakfast in Exhibitor Hall
  • 12:00pm - 2:15pm - Lunch in Exhibitor Hall
  • 3:00pm - 4:00pm - Attendee Afternoon Break, Final Prize Drawings in Exhibitor Hall
  • 4:00pm - Exhibitor Hall Closes, exhibitors breakdown and pack-up booth materials

Ideas / Questions
We want you to have a great experience as an exhibitor/sponsor for our annual conference. If you have any ideas/opportunities for sponsorships not listed, questions or concerns, please do not hesitate to reach out to the contacts listed below.

We look forward to your working with you during the 2017 Ohio HR Conference!

Kim Robertson Karen Brandenburg
Chair Co-Chair
resource-partners@ohioshrm.org co-resource-partners@ohioshrm.org